Expense mileage rates
Sparkrock Impact includes mileage rate functionality that automates how mileage rates are applied to distance-based expenses. When this functionality is enabled and set up, Sparkrock Impact automatically selects the correct mileage rate based on effective dates, ensuring that mileage reimbursements are calculated accurately, consistently, and in compliance with organizational reimbursement policies.
When this functionality is disabled, mileage reimbursement expenses use the Current Unit Amount that is defined on the Expense Type Card page.
To learn more about enabling ans setting up this functionality, go to Set up expense mileage rates.
Expense claim logic when the use mileage rate table feature is enabled
When the Use Mileage Rate Table feature is turned on, Sparkrock Impact determines the mileage rate based on the Expense Date for distance-based expenses and the the mileage rate table on the Expense Mileage Rates page for the associated expense type.
For example, Sparkrock Impact calculates the Gross Direct Unit Cost by matching the Expense Date on the expense to the corresponding date range in the mileage rate table of the associated expense type, and then uses the applicable Mileage Rate value divided by 100.
If mileage rate table records have overlapping dates, Sparkrock Impact selects the rate with the nearest From Date before the Expense Date and verifies that the Expense Date is before the To Date.
If no effective mileage rate exists for the Expense Date, Sparkrock Impact displays an error message.
Expense claim logic when the mileage rate table feature is disabled
When the Use Mileage Rate Table feature is turned off, Sparkrock Impact sources the Unit Amount on expense claims from the Current Unit Amount field on the Expense Type Card page.
Related information
Expense claims
Mileage calculations on expense claims
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