Absence Resequencing
You can set up Sparkrock 365 to resequence previously approved future-dated absence requests. The resequencing occurs when there is a change to the requested absences or a change to scheduling. For more information about how to set up absence resequencing, see Set Up Absence Resequencing.
An absence request can be created to take place sooner on the calendar than another previously approved and processed absence request. This scenario is more common when employees are required to register absence requests well in advance of the desired absence periods. In such a case, the new request and all absence requests with later calendar dates than the new request are reprocessed, so that the requests use up attendance balances in chronological order, and that negative balances are not created for attendance plan lines where negative balances are not allowed. For more information about preventing attendance plan lines that have negative balances, see Prevent negative balances on attendance plan lines.
Sparkrock 365 automatically updates attendance balances when processing approved absences that occurred in the past or on today's date. By contrast, absence resequencing looks at absences that occur in the future. Any absence that has already been registered or processed by payroll is ignored by this process.
If you use sequencing, when you enter a future dated absence request, the sequencing is calculated at that time. If you enter another absence request in the future, but with a date before the first request, the sequencing is triggered again, but with balances after they have been consumed by the first request. The resequencing is based on the dates on the requests.
SRW Process Abs. Registration job
The SRW Process Abs. Registration job performs absence resequencing in Sparkrock 365. For more information about the SRW Process Abs. Registration job, see Set Up Absence Resequencing.
Mass register employee absences
Instead of waiting for the SRW Process Abs. Registration job to update absence resequencing, you can run Mass Register Employee Absences. Mass Register Employee Absences creates employee absences from approved absence requests for days that have already passed compared to today.
To mass register employee absences
On the Human Resources Manager role center, under Actions, choose Periodic Activities > Mass Register Employee Absences.
The Mass Register Employee Absences page opens.
Specify values for fields as required, and then choose OK.
Absence requests on the Human Resources Manager role center
On the Human Resources Manager role center, under Absence Requests, the Open Requests cue displays a count of absence requests that have a Status of Open or Pending Approval.
The Requires Review cue displays a count of absence requests that have been affected by resequencing in a way that would exceed attendance plan balances. These absence requests have a Status of Requires Review.
Update absence requests that require a review
If required, you can update absence requests that require a review.
To update absence requests that require a review
On the Human Resources Manager role center, select the Requires Review cue.
The Require Review page opens.
Open each absence request, and then update the request as required.
Ending balance including pending
To view the correct balance after all absence resequencing, it is recommended that employees look in mySparkrock at the value for Ending Balance Including Pending.
See also
Set Up Absence Resequencing
Set Up Absence Request Approvals
Attendance and Leave Management
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