Set Up T4As for Vendors

Before you issue T4As for vendors, you must perform some setup.

Company information setup

On the Company Information page, you must specify values for the various T4A fields.

To set up company information for vendor T4As

1. Choose , enter company information, and then choose the related link.

   The Company Information page opens.

2. On the Vendor T4A FastTab, specify values for the T4A fields.

   The telephone number format that is required is 3 numeric, followed by -, and then 4 numeric, for example, 999-9999. The T4A Transmitter No. field must be in the format MM + 6 numeric, for example, MM555555.

   If you are filing one return only and do not have an existing T4A Transmitter No., to file this return, specify the transmitter number of MM555555. If you want to obtain a transmitter number, contact the Canada Revenue Agency (CRA).

   If you are filing more than one return, specify the transmitter number that the CRA assigned to you. If you do not have a transmitter number and are filing more than 1 return, to obtain a transmitter number, contact the CRA.

User setup

To configure which users can change Vendor T4A information on posted purchase invoice and posted credit memo lines

1. Choose , enter user setup, and then choose the related link.

   The User Setup page opens.

2. Select the user who is to run the T4As, and then on the action bar, choose User Setup Card.

   The User Setup Card page opens.

3. On the Finance and Procurement FastTab, turn on Allow Edit T4A.

Vendor card setup

For each vendor that is to receive a T4A from finance, you must perform some setup.

To set up a vendor to receive a T4A

1. Choose , enter vendors, and then choose the related link.

   The Vendors page opens.

2. Select the vendor for which you want to set up the vendor to receive a T4A, and then on the action bar, choose Manage > Edit.

   The Vendor Card page opens.

3. On the Payments FastTab, to indicate whether this vendor is a person or a company, in Partner Type specify a value.

4. On the Vendor Reporting FastTab, perform the following steps:

   1. Turn on T4A Vendor.
   2. Specify values for the First Name and Last Name/Company Name fields.
      If the T4A vendor is a business entity, the business name must appear in the Last Name field.
   3. In BN Number, specify a value.
      Use the format: <9 digits>RP<4 digits>, for example, 654782541RP1234.

Purchase invoice setup

On the Purchase Invoice page, on the Lines, ensure that T4A columns are visible.

To set up purchase invoices

1. Choose , enter purchase invoices, and then choose the related link.

   The Purchase Invoices page opens.

2. Select a purchase invoice, and then on the action bar, choose Manage > Edit.

   The Purchase Invoice page opens.

3. To add the T4A related columns to the Lines, use the personalize feature. For more information, see Personalize Your Workspace.

View or edit vendor T4A information

On the following pages, you can view or edit vendor T4A information:

• T4A Posted Purch. Inv. Lines: View or edit T4A settings for the applicable posted purchase invoice lines.

• Print Vendor T4A: Print a T4A in PDF format.

• Export Vendor T4A to XML: Create the export file for AP T4A.

  To obtain the schema, contact Sparkrock support.

• Vendor T4A codes: Create your T4A box list.

Report deduction and withholding amounts as positive in Canadian T4A tax slip boxes

In Sparkrock 365, deduction and withholding amounts are reported as negative. By default, these negative amounts flow through to Canadian T4A tax slip boxes, which causes an issue because the Canada Revenue Agency (CRA) requires that the amounts be reported as positive. To resolve this issue, Sparkrock 365 provides the capability for you to report deduction and withholding amounts as positive in Canadian T4A tax slip boxes.

To report a negative amount in Sparkrock 365 as a positive in a T4A tax slip box

1. Choose , enter vendor t4a form boxes, and then choose the related link.

   The Vendor T4A Form Boxes page opens.

2. On the row of the box number for which you want to report a negative amount in Sparkrock 365 as a positive in a T4A tax slip box, select the Tax Deduction checkbox.

   When the Tax Deduction checkbox is clear, Sparkrock 365 continues to report a negative amount as a negative amount in the T4A tax slip box.

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