Role-based absences and absence requests
Sparkrock 365 includes absence request functionality to support role-based absences and Employment Data and Analysis System (EDAS) reporting. This functionality is enabled when on the Advanced HR Setup page, Role-Based Absences is turned on.
The following list includes information about the specific absence request functionality that is related to role-based absences and EDAS reporting:
On the Absence Requests page, there is an HR Emp. Assignment Entry No. field. The HR Emp. Assignment Entry No. field is a mandatory field.
From the HR Emp. Assignment Entry No. field, you can perform a lookup of active HR employee assignments. To determine the list of active HR employee assignments, Sparkrock 365 uses the From Date of the absence request. Sparkrock 365 only displays HR employee assignments that are associated with an attendance plan.
Sparkrock 365 includes validations to ensure that the eligible values that you can specify for Cause of Absence Code are based on the associated employee attendance plan and HR employee assignment.
On the Sequencing FastTab, the values that appear for Quantity are based on the HR employee assignment and sequencing setup.
For example, consider a scenario where an employee has the following vacation balances and assignments.
HR Assignment Vacation Balance Teacher 80 Hours Caretaker 20 Hours The employee wants to take 48 hours of vacation.
If the employee selects the teacher assignment when filling out their vacation request, the 48 hours is within the balance of 80 hours. The employee's new vacation balance is 32 hours.
Alternatively, if the employee selects the caretaker assignment when filling out their vacation request, the 48 hours exceeds the balance of 20 hour. The employee's vacation balance is 28 hours over balance.
When you process an absence request and the absence request is approved, Sparkrock 365 populates the HR Emp. Assignment Entry No. field on the respective record that appears on the Absence Registration page.
See also
Role-based absences
Employment Data & Analysis System (EDAS) reporting
Create an absence request
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