Process payroll
After you have set up payroll administration in Sparkrock 365, and after you create a payroll batch, you can process payroll. While you may need to separate employees by certain criteria or pay groups of employees on different dates, the data entry process, calculation, printing, and posting processes are the same no matter which group of employees you are paying.
To process payroll
Choose
, enter batch payroll processing list, and then choose the related link.The Batch Payroll Processing List page opens.
Select the batch that you want to process, and then on the action bar, choose Manage > View.
The Batch Payroll Processing page opens.
To open an individual payroll document for an employee, on the action bar, choose Related Information > Payroll Document.
The Payroll Processing page opens and displays the gross-to-net calculation for the selected employee.
After viewing the employee payroll document, to return to the Batch Payroll Processing page, choose Close.
There are several reports that can be run to verify the calculated payroll data. To run the reports, choose Reports > Reports, and then select the report that you want to run.
To print the checks, on the action bar, choose Functions > Print All Checks.
To create the EFT payment file, on the action bar, choose Actions > Electronic Payments > Export.
When creating the EFT file, all employee payroll documents that were set up for EFT payment have their Check Export Status changed to Transmitted.
To print the check stubs for the EFT employees, on the action bar, choose Actions > Check Stub > Print All Check Stubs.
To post the payroll batch, on the action bar, choose Actions > Posting > Post.
Choose
, enter compensation journal, and then choose the related link.If more than one compensation journal template exists in your environment, the Compensation Journal Templates page displays. You must select a template, and then choose OK.
The Compensation Journal page opens.
In Batch Name and Pay Cycle Period, specify the batch in which you were previously working.
To post the entries, on the action bar, choose Post/Print > Post.
Additional payroll processing information
To learn more about specific payroll processing topics, in the following table, select the links.
| To | Go to |
|---|---|
| Learn about the compensation journal. | Compensation journal |
| Learn about ACH Prenote. | ACH Prenote |
| Learn how to add employee deductions. | Add Employee Deductions |
| Learn how to add employee PTO hours. | Add Employee PTO Hours |
| Learn how to add employee salary. | Add Employee Salary |
| Learn about batch payroll processing. | Batch Payroll Processing |
| Learn how to create employees. | Create New Employee |
| Learn about various payroll processing specific actions. | Employee Card Ribbon Definitions |
| Learn about employee change requests and approvals. | Employee Change Request / Approval |
| Learn about employee user defined codes. | Employee User Defined Codes |
| Learn how to enter hours details. | Enter Hours Details |
| Learn about payroll applicants. | Payroll Applicants |
| Learn about the payroll journal. | Payroll Journal |
| Learn about piece rate entries. | Piece Rate Entries |
| Learn how to post amount accrual to the general ledger (GL). | Post Amount Accrual to GL |
| Learn how to process individual payroll documents. | Processing Individual Payroll Documents |
| Learn about PTO hours approval. | PTO Hours Approval |
| Learn about the PTO Hours Journal. | PTO Hours Journal |
| Learn how to run a payroll batch. | Running a Payroll Batch |
| Learn how to set the salary modification date. | Salary Modification Date |
| Learn how to schedule a batch. Important: If you must have more than one person create batches, Sparkrock recommends that you schedule the batches to run at separate times. Batches that run at the same time may interfere with each other and result in missed transactions. |
Scheduled Batch |
| Learn about the Termination Wizard. | Termination Wizard |
| Learn about the 2020 W-4 and how to properly set up employees with the new W-4 settings. | Updated W-4 |
| Learn how to reverse a compensation register. | Reverse a compensation register |
| Learn how to reverse compensation ledger entries. | Reverse compensation ledger entries |
| Learn about absence request payouts for salaried employees. | Absence request payouts for salaried employees |
Related information
Set up payroll administration
Payroll administration
Primo Payday knowledge base
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