Set Up an Alternate Approver

In the event that an approver is to be away for a fixed length of time, an alternate approver can be set up to process approval requests during this period. Administrators and individual users can configure alternates.

To set up an alternate approver as an administrator

1. Choose , enter mysparkrock user setups, and then choose the related link.

   The mySparkrock User Setups page opens.

2. Select the user that requires an alternate to be set up, and then on the action bar, choose Alternate > Has Alternates.

   The mySparkrock User Alternates page opens.

3. On the action bar, choose New.

   A new row appears.

4. In Alternate User No., specify the number that represents the user that is to be an alternate.

5. To specify a time period for the alternate approver, in Alternate From Date, Alternate From Time, Alternate To Date, and Alternate To Time, specify the active dates and times.

6. Specify values for other fields as required.

To view who a user is an alternate for

1. Choose , enter mysparkrock user setups, and then choose the related link.

   The mySparkrock User Setups page opens.

2. Select the user for which you want know who the user is an alternate for, and then on the action bar, choose Alternate > Alternate For.

   The mySparkrock User Alternates page opens.

Set up an alternate as an individual user

On the Finance Department Manager role center or HR Department Manager role center, an approver can set up their alternate.

mySparkrock users can also set up alternates. For more information see, Alternates.

Note

Note:
In the event that your organization prevents employees from setting up their alternates, the permission set that is assigned to these users must only have read permissions to the user alternates table.

To set up an alternate as an individual user

1. On the Finance Department Manager role center or HR Department Manager role center, in the navigation menu, choose Administration > My Alternates.

   The My Alternates page opens.

2. On the action bar, choose New.

   The mySparkrock User Alternates page opens.

3. In Alternate User No., specify the number that represents the user that is to be an alternate.

4. Specify values for other fields as required.

   You can specify the date period for which the user is to be setup as an alternate for another user. You can also select which types of documents the alternate is able to approve.

See also

Set Up Budgeting and Planning Approvals
Set Up Finance Approvals
Set Up HR Management Approvals
Finance Department Manager
HR Department Manager

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