Create an absence payout request

Sparkrock 365 provides the capability for you to create absence payout requests for various scenarios, such as vacation balances, employee resignations, and employee terminations.

To inform you about the available balance for an absence payout request, on the Payout Request page, Sparkrock 365 displays an Available Quantity field. Sparkrock 365 calculates this field automatically. How Sparkrock 365 determines the value of the Available Quantity field differs depending on whether the Role-Based Absences (RBA) feature is turned on. When the RBA feature is turned on, Sparkrock 365 determines the value of Available Quantity based on the respective employee attendance plan Ending Balance field for the HR employee assignment entry and the cause of absence. Alternatively, when the RBA feature is turned off, Sparkrock 365 determines the value of Available Quantity based on the respective employee attendance plan Ending Balance field and the cause of absence.

To create an absence payout request

  1. Choose Lightbulb that opens the Tell Me feature., enter payout requests, and then choose the related link.

    The Payout Requests page opens.

  2. On the action bar, choose New.

    The Payout Request page opens.

  3. In Employee No., specify the number that represents the employee for which you want to create an absence payout request.

  4. If the No. field is not setup to automatically populate, specify a value.

  5. In Payout Request Date, specify the date of the payout request.

    Sparkrock 365 defaults the date to today's date.

  6. In Cause of Absence Code, specify the cause of absence for which you want the absence payout.

    When you specify a value for Cause of Absence Code, Sparkrock 365 automatically populates the values of Unit of Measure, HR Pay Code, and Description based on the cause of absence setup.

  7. In Payout Quantity, specify the unit amount of the absence payout.

  8. In Payout Date, specify the date on which the absence payout is to be paid out.

    If your environment is set up to have an absence payout request approval workflow, the absence payout request can now be sent for approval. For more information, see Send an absence payout request for approval.

See also

Absence payouts
Role-based absences

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