Turn on or turn off role-based absences

On the Advanced HR Setup page, you can turn the role-based absences functionality or or off.

When you turn Role-Based Absences on, Sparkrock 365 performs the following steps for each active employee who has an attendance plan:

  1. Identifies the employee's primary HR employee assignment entry number.

    To determine the employee's primary HR employee assignment, Sparkrock 365 uses the HR employee assignment that has the lowest value for HR Position Rank. HR Position Rank is specified on the HR Employee Assignment Card page.

  2. Updates the following data based on the identified primary HR employee assignment entry number:

    • HR employee assignment entry number on employee attendance plan lines.

    • HR employee assignment entry number on absence registration records.

    • HR employee assignment entry number on absence requests.

    • Attendance plan code, absence calendar code, and weekly work schedule on HR employee assignments.

When you turn Role-Based Absences off, Sparkrock 365 reverses the changes that were completed when Role-Based Absences was turned on.

To turn on role based absences

  1. Choose Lightbulb that opens the Tell Me feature., enter advanced hr setup, and then choose the related link.

    The Advanced HR Setup page opens.

  2. On the Attendance Plans FastTab, turn on Role-Based Absences.

    A dialog box appears that displays the following text:

    Turning on role-based absences enables the following capabilities: - Grant the ability for administrators to assign Attendance Plans on the Assignment level. - Allow the system to set Assignment numbers for every assigned Cause of Absence. - Enforce users to select an assignment every time a user requests an absence. - Register the assignment details on the Absence Registration table.

  3. To proceed, turn on I understand, and then choose OK.

To turn off role based absences

  1. Choose Lightbulb that opens the Tell Me feature., enter advanced hr setup, and then choose the related link.

    The Advanced HR Setup page opens.

  2. On the Attendance Plans FastTab, turn off Role-Based Absences.

    A dialog box appears that displays the following text:

Turning off role-based-absences resets your current Attendance Setup. Doing so might affect your current Absence data, and affect the User Experience for your users.

  1. To proceed, turn on I understand, and then choose OK.

See also

Set up role-based absences

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