Set Up mySparkrock User Groups
To reduce maintenance in the case of personnel changes, you can set up mySparkrock user groups for each data entry person or group. A mySparkrock user group can be assigned on the mySparkrock User Setup Card page as a data entry group. Only one mySparkrock user group can be assigned to any specific mySparkrock user setup card record.
When mySparkrock user groups are used and an employee's responsibility changes, only the mySparkrock User Setup Card page has to be changed. For example, Mary Smith was the Secretary at School A and is now a Secretary at School B. When Mary Smith was at School A, on the mySparkrock User Setup Card page, the mySparkrock User Group was set to SEC A. When Mary Smith became the Secretary at School B, the mySparkrock User Group was changed to SEC B.
You can also group mySparkrock users together for other purposes. For example, you may want to set up a group of mySparkrock users to approve a document.
To set up a mySparkrock user group
Choose
, enter mysparkrock user group, and then choose the related link.The mySparkrock User Group page opens.
On the action bar, choose New.
A new row appears.
In Code, specify a code to represent the group.
In Description, specify a description of the group.
Assign users to a mySparkrock user group
After you create a mySparkrock user group, you must assign users to the group. A user can only belong to one group.
To assign users to a mySparkrock user group
Choose
, enter users, and then choose the related link.The Users page opens.
Select the user that you want to assign to a mySparkrock user group, and then on the action bar, choose Related > mySparkrock User Setup.
The mySparkrock User Setup Card page opens.
On the General FastTab, in mySparkrock User Group, specify a value.
View which mySparkrock users belong to a mySparkrock user group
You can view which mySparkrock users belong to a mySparkrock user group.
To view which mySparkrock users belong to a mySparkrock user group
Choose
, enter mysparkrock user groups, and then choose the related link.The mySparkrock User Groups page opens.
To view which mySparkrock users belong to a mySparkrock user group, in the row that includes the group that you want to view, select the value in No. of mySparkrock Users.
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