Set Up Causes of Absence

Create a cause of absence list to define all possible absences in your organization. Typically, causes of absence include vacation and sick time, but can also include other types of absences that your organization wants to track, such as bereavement, jury duty, carry over vacation, and excess vacation.

Note

Note:
Cause of absence codes are defaulted on attendance plans. Every time you update a cause of absence code, you must update any attendance plans that include the cause of absence code.

Cause of absence categories and entries

Causes of absence can be set up with a Type of Category or Entry. Entries roll up into a specific category. For example, you could have a Vacation cause of absence that has the Type of Category. Under the Vacation category, you could have Vacation - Current Year, Vacation - Carry Forward, and Vacation - Excess causes of absence that have the Type of Entry.

After you set up categories and entries, cause of absence amounts for a specific category can be summed.

Note

Note:
When using attendance plans, it is recommended that you set up categories first, and then set up the related entries. By setting up the categories, you can organize the causes of absence that are displayed in mySparkrock and if required, also facilitate sequencing. When setting up a cause of absence with the type of entry, you must apply the category. For this reason, you must set up the categories first.

To create a cause of absence

  1. Choose Lightbulb that opens the Tell Me feature., enter causes of absence, and then choose the related link.

    The Causes of Absence page opens.

  2. To create a causes of absence, on the action bar, choose New > New.

    The Cause of Absence Card page opens.

  3. Specify values as required.

    On the General FastTab, you can configure general settings for the cause of absence, as well as configure the items that are to appear in mySparkrock for managers and employees.

    On the Accruals FastTab, you can configure settings for the end of year carry forward process and accrual thresholds, including how to perform calculations based on the selected calculation type.

    If you set up sequencing for a cause of absence that has Prevent Negative Balancing turned off, the sequencing for this cause of absence is ignored.

See also

Set Up HR Management

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