Purchase receipts
Sparkrock 365 provides the capability for you to create purchase receipts so that you can manage the receiving of items that you have purchased from your vendors.
View purchase receipt details
Choose
, enter posted purchase receipts, and then choose the related link.The Posted Purchase Receipts page opens.
Select the posted purchase receipt for which you want to view the receipt, and then on the action bar, choose Manage > View.
The Posted Purchase Receipt page opens.
Undo a receipt
For information about how to undo a receipt, see Reverse journal postings and undo receipts/shipments.
Create a purchase receipt for a purchase order
In Sparkrock 365, you can create receipts directly from a purchase order. On the lines of a purchase order, there are columns where you can view the amounts to receive and the amounts to invoice. You can only receive up to the quantity available on a purchase order. You cannot over receive. By default, the amount to receive on a purchase order is the remaining quantity.
To create a purchase receipt for a purchase order
Choose
, enter purchase orders, and then choose the related link.The Purchase Orders page opens.
Select the purchase order for which you want to create a receipt., and then on the action bar, choose Manage > View.
The Purchase Order page opens.
On the Lines, update Qty. To Receive with the amount that you received.
For example, if the Quantity has an amount of 25, but you only received 10 items, in Qty. To Receive, specify 10. The value for Qty. to Receive must match your packing slip.
On the action bar, choose Posting, > Post.
A dialog box appears.
Select Receive, and then choose OK.
The purchase receipt is created.
On the lines, Qty. to Receive displays the remaining quantity to be received and Quantity Received displays the quantity that you received.
On the PO Information FactBox, you can see that the value for Receipts has been updated and the Amt. to be Received field has been reduced by the amount that was received.
Printing a purchase receipt for a purchase order
Choose
, enter posted purchase receipts, and then choose the related link.The Posted Purchase Receipts page opens.
Select the purchase receipt that you want to print, and then on the action bar, choose Print/Send > Print.
The Purchase Receipt page opens.
Specify values for fields as required, and then choose Print.
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