Generate vendor payables from payroll expense ledger
Sparkrock 365 provides the capability to generate vendor ledger entries from posted payroll deduction data that can be paid via the accounts payable suggest vendor payments process. For information about setup, see Set up vendor payables from payroll expense ledger.
To generate vendor payables from the payroll expense ledger
Choose
, enter post payroll liabilities to accounts payable, and then choose the related link.The Post Payroll Liabilities to Accounts Payable page opens.
On the Filter: HR Deduction Codes FastTab, perform the following steps:
- To create a vendor payable for a specific HR Deduction Code, in Code, specify the HR deduction code for which you want to filter the data.
- To create a vendor payable for a certain vendor, in Payable Vendor No., specify the payable vendor number for which you want to filter the data.
- To create a vendor payable for a certain payable posting option, in Payable Posting Option, specify the payable posting option for which you want to filter the data.
- In Date Filter, specify the date range for which you want to run the process. For example, this date could be from one day after the last payroll period to the end of the current payroll period or the start of a month and the end of a month.
To run the process, choose OK.
When the process completes a message appears that indicates how many invoices were created.
View the results
After the ost payroll liabilities to accounts payable process runs, you can view the resulting deduction ledger entries and vendor ledger entries.
Deduction Ledger Entries
When the post payroll liabilities to accounts payable process runs, the process updates entries on the Deduction Ledger Entries page if the HR deduction code meets the filter criteria that was specified, and the related Posted to A/P checkbox is selected. The Posted to A/P setting prevents the same deduction ledger entry from being sent to a vendor ledger multiple times.
Vendor Ledger Entries
The result of the post payroll liabilities to accounts payable process is vendor ledger entries.
On the Vendor Ledger Entries page, the Vendor No. for an entry comes from the Payable Vendor No. field for an HR deduction code.
The Document No. for an entry comes from the number series that is defined on the Advanced HR Setup page.
The External Document No. for an entry is determined by the Payable Posting Option on the HR Deduction Codes page.
The Payment Method Code for an entry is determined by the Payment Method Code of the vendor that is associated with the HR deduction code.
See also
Set up vendor payables from the payroll expense ledger
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