Change leave details

As required, when you must make changes for an employee leave, you can process a leave change HR request. A leave change HR request focuses primarily on updating leave fields. When you choose the Details action for a leave change HR request, Sparkrock 365 filters the HR Emp. Assignment Entry No. lookup to only display leave assignments. Leave specific fields, such as Leave FTE, Cause of Inactivity Code, Leave Type and so on can be changed as required.

Note

Note:
You cannot use a details change HR request to change a leave assignment.

To change leave details

  1. Choose Lightbulb that opens the Tell Me feature., enter hr requests, and then choose the related link.

    The HR Requests page opens.

  2. On the action bar, choose New.

    The HR Request page opens.

  3. On the General FastTab, perform the following steps:

    1. In HR Reason Code, specify the code that represents a leave change, for example, 37-LEAVE CHANGE.
      The No. field is automatically populated.
    2. In Effective Date, specify the date on which the one or more leave changes are to go into effect.
    3. In Employee No., specify the employee number that corresponds to this HR Request.
    4. Specify values for other fields as required.

  4. On the action bar, choose Home > Details.

    The HR Request-Leave page opens.

  5. On the General FastTab, perform the following steps:

    1. In HR Emp. Assignment Entry No., specify the number that represents the HR position for which you want to change the leave details.
    2. In Assignment Start Date, specify the start date for an assignment that is associated with this HR request.
    3. In Cause of Inactivity Code, specify the code that represents the cause of inactivity for this leave HR request.
    4. In Leave FTE, specify the leave FTE number.
    5. Specify values for other fields as required.
    6. To update the return assignment, turn on Update Return Assignment.
      When you turn on Update Return Assignment, Sparkrock 365 automatically populates the Return Assignment Entry No. field. The Return Assignment Entry No. field specifies the assignment entry number that is associated with the return to work assignment.
      When a leave change HR request is processed and the Update Return Assignment field is turned on, Sparkrock 365 updates the active assignment that was created from a previously processed full return or leave and return HR request. Specifically, Sparkrock 365 cancels the active assignment, and then automatically creates and processes a details change HR request that creates a return assignment with updated data based on the HR request details.
      Alternatively, when a leave change HR request is processed and the Update Return Assignment field is turned off, Sparkrock 365 does not perform these additional steps.

  6. On the Employee Benefits FastTab, update fields as required.

  7. On the Assignment Allowances FastTab, update fields as required.

  8. Choose Close.

    You are returned to the HR Request page.

  9. Process the HR request.

See also

HR requests

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