Set Up the Employee Name Format on Checks, Paystubs, and Pay Statements

Sparkrock 365 provides the capability to display preferred names on checks, paystubs, and pay statements. To display preferred names on checks, paystubs, and pay statements on the Advanced HR Setup page, in the Employee Name Format on Paystub field, you must set up the format that you want to use.

The following list describes the allowable options:

  • <Blank> : Sparkrock 365 displays the employee name on checks, pay stubs, and pay statements based on the First Name, Middle Name, and Last Name fields that appear on the respective Employee Card. This option is the default value.

  • First + Middle + Last [Preferred First + Preferred Middle + Preferred Last] : Sparkrock 365 displays on checks, pay stubs, and pay statements, the values from the respective Employee Card in the First Name, Middle Name, and Last Name fields followed by the values from Preferred First Name, Preferred Middle Name, and Preferred Last Name in square brackets.

    For example, consider a scenario where the Employee Card page displays the following values:

    • First Name = Tom
    • Middle Name = Andrew
    • Last Name = Williams
    • Preferred First Name = Tim
    • Preferred Middle Name = Anthony
    • Preferred Last Name = Will

    For this scenario, the name on the check, pay stub, and pay statement would appears as follows: Tom Andrew Williams [Tim Anthony Will]

  • First + Last [Preferred First + Preferred Last] : Sparkrock 365 displays on checks, pay stubs, and pay statements, the values from the respective Employee Card in the First Name and Last Name fields followed by the values from Preferred First Name and Preferred Last Name in square brackets.

    For example, consider a scenario where the Employee Card page displays the following values:

    • First Name = Tom
    • Last Name = Williams
    • Preferred First Name = Tim
    • Preferred Last Name = Will

    For this scenario, the name on the check, pay stub, and pay statements would appears as follows: Tom Williams [Tim Will]

To set up the employee name format on paystubs

  1. Choose Lightbulb that opens the Tell Me feature., enter advanced hr setup, and then choose the related link.

    The Advanced HR Setup page opens.

  2. On the General FastTab, in Employee Name Format on Paystub, specify the format that you want Sparkrock 365 to use on paystubs.

See also

Set Up Payroll Administration

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