Set up mySparkrock user access to a company

A mySparkrock user can access one or more companies.

Within a multiple company setup, users have one link to access multiple companies within the same tenant. Each user has one login for all companies that are specified in mySparkrock users. When accessing the link, users are presented with a login page that is the same as the case of a single company setup. If users have access to more than one company, they can select their company from the Welcome page.

Note

Note:
Users may have access to different pages, different security on different companies, or both.

For a company to be available in mySparkrock, on the Companies page, the Externally Available checkbox for the respective company must be selected. When a company is created, the user who is creating the company is asked whether this company is to be available in mySparkrock. If the user answers yes, the Externally Available checkbox is selected automatically. Otherwise, the checkbox can be selected or cleared manually afterwards.

Typically, mySparkrock user access to a company is set up when the mySparkrock user is created. If required, you can set up mySparkrock user access to a company after a user has been created.

To set up mySparkrock user access to a company

  1. Choose Lightbulb that opens the Tell Me feature., enter companies, and then choose the related link.

    The Companies page opens.

  2. For each company that you want users to be able to access in mySparkrock, select the Externally Available checkbox.

    Note: If you are using the requisition management functionality, the Finance Department Manager role, or HR Department Manager role, the Externally Available checkbox must be selected for manager users.

  3. Choose Lightbulb that opens the Tell Me feature., enter mysparkrock user setups, and then choose the related link.

    The mySparkrock User Setups page opens.

  4. Select the user who you want to have access to a company, and then on the action bar, choose mySparkrock User > mySparkrock User.

    The mySparkrock User Card page opens.

  5. Choose Make changes on the page., and then on the Companies FastTab, add a row for the company you want the user to access.

    The Setup Status has a value of Not Completed.

  6. Select the Edit mySparkrock User Setup link.

    The mySparkrock User Setup Card page opens.

  7. In User Profile Code, specify the user profile for which you want this user linked, and then choose Close.

    You are returned to the mySparkrock User Card page and the Setup Status field displays Completed.

Set up mySparkrock
Mass assign company access to mySparkrock users

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