Import and export item and expense type images
You can import item or expense type images either individually or in a batch. Supported image formats are:
BMP
EMF
GIF
ICO
JPG/JPEG
PNG
TIFF
WMF
When you import images, the files from the specified staging directory are uploaded to the Picture field. The maximum size of an imported image is up to 1400 pixels in height or width. Images that are larger than this size are automatically resized, keeping the existing aspect ratio.
To import individual item images
Choose
, enter items, and then choose the related link.The Items page opens.
Select the item for which you want to import an image, and then on the action bar, choose Manage > Edit.
The Item Card page opens.
On the Picture FactBox, choose Picture > Import.
A Select a picture to upload dialog box appears.
Choose Choose, browse to the image that you want to upload, and then choose Open.
To export individual item images
Choose
, enter items, and then choose the related link.The Items page opens.
Select the item for which you want to import an image, and then on the action bar, choose Manage > Edit.
The Item Card page opens.
On the Picture FactBox, choose Picture > Export.
The file is downloaded based on your browser download setup.
To import individual expense type images
Choose
, enter expense types, and then choose the related link.The Expense Types page opens.
Select the expense type for which you want to import an image, and then on the action bar, choose Edit.
The Expense Type Card page opens.
On the Picture FactBox, choose Picture > Import.
A Select a picture to upload dialog box appears.
Choose Choose, browse to the image that you want to upload, and then choose Open.
To export individual expense type images
Choose
, enter expense types, and then choose the related link.The Expense Types page opens.
Select the expense type for which you want to import an image, and then on the action bar, choose Edit.
The Expense Type Card page opens.
On the Picture FactBox, choose Picture > Export.
The file is downloaded based on your browser download setup.
To bulk import item images
To prepare your images for transfer, perform the following steps:
- Name each image according to the No. field to which they correspond. For example, to upload a JPG image for an item with a No. of 1000, name the image 1000.jpg.
- Compress the files into a .zip file.
Choose
, enter import item pictures, and then choose the related link.The Import Item Pictures page opens.
By default, Sparkrock 365 skips any file that has already been uploaded. To overwrite existing files, turn on Replace Pictures.
In Select a ZIP File, choose
.A Select ZIP File dialog box appears.
Choose Choose, browse for and select the ZIP file that you want to upload, and then choose Open.
Sparkrock 365 updates the Import Item Pictures page to display all images that are included in the ZIP file.
On the action bar, choose Import Pictures.\
The Import Status field updates to show whether the picture import was skipped or completed.
To bulk import expense type images
Ensure that the you have logged in with the Purchasing Agent role.
To prepare your images for transfer, perform the following steps:
- Name each image according to the No. field to which they correspond. For example, to upload a JPG image for an expense type with a No. of 1000, name the image 1000.jpg.
- Compress the files into a .zip file.
Choose
, enter import expense type pictures, and then choose the related link.The Import Expense Types Pictures page opens.
By default, Sparkrock 365 skips any file that has already been uploaded. To overwrite existing files, turn on Replace Pictures.
Choose Choose, browse for and select the ZIP file that you want to upload, and then choose Open.
Sparkrock 365 updates the Import Expense Types Pictures page to display all images that are included in the ZIP file.
On the action bar, choose Import Pictures.
The Import Status field updates to show whether the picture import was skipped or completed.
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