Accounts payable batch creation
For many organizations, the volume of purchase invoices that come into the accounts payable department for processing and payment is substantial. Many individuals may be required to enter invoices into Sparkrock 365 at any given time. Accounts payable batch management functionality was created to provide users with a tool to streamline this process in an efficient and accurate manner.
The batch management workflow is divided into two roles:
Accounts Payable Representative: This group of users reviews purchase invoices and credit memos, and then enters all the accounts payable transactions in a batch. These individuals then release the batches for auditing and posting. Also, these users can reopen released, but unaudited transactions for corrections or changes. Depending on the process, the accounts payable representatives may also be responsible for posting the audited batches. Sparkrock 365 includes the Accounts Payable Coordinator role for these users.
Accounts Payable Auditors: This group of users is the group that audits and potentially posts the batches. These individuals can also reopen released batches for analysis before posting. If errors or omissions are found, the accounts payable auditors can send the batch back to the accounts payable representatives for correction and re-submission.
For more information, in the following table, select the links.
| To | Go to |
|---|---|
| Learn about accounts payable batch processing for accounts payable representatives. | Accounts payable batch processing for accounts payable representatives |
| Learn about accounts payable batch processing for accounts payable auditors. | Accounts payable batch processing for accounts payable auditors |
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